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Purpose:

To prepare a slate of candidates each year for officers of the Association.

Duties:

1. Determine the positions to be filled.
2. Solicit nominations for those positions from the membership.
3. Establish a slate of candidates for each vacancy for the regular members to vote on and elect.
4. Mail ballots to voting members. Ballots must be prepared in a way that the validity of each ballot can be ascertained. The signature and printed name of the regular voting member should be a part of each ballot in a way that the vote can still be confidential. A tear-away section on the ballot or the double envelope system should be utilized to ensure confidentiality. Candidates' statements shall be provided in a uniform format and the candidates shall be listed by office in alphabetic order.
5. Prepare a budget for annual operations and account to the Treasurer for all expenditures with necessary supporting documentation.
6. Count returns.
7. Announce results in the Newsletter and at the Annual Conference Business Meeting.
8. The committee should adhere to the following schedule:

   December

   • Mail Call for Nominations

   January

   • Nominations deadline.
   • Committee confers to review procedures and nominee credentials.
   • Committee selects slate of officers.
   • Ballots are prepared and mailed to voting members, including candidate statements.
   • Acknowledgement to unsuccessful candidates.

   February

   • Ballot return deadline.

   March

   • Election results reported to Regional Council and membership.

   May

   • Formal election results announced and accepted at Annual Conference Business Meeting.

9. Prepare a budget for annual operations and account to the Treasurer for all expenditures with the necessary supporting documentation.

Membership:

1. Chair, Immediate Past-President.
2. At least two other members, as necessary, selected by the Chair with the approval of the President.

Tenure:

Chair rotates to the succeeding immediate past-president, other members one year, but may be reappointed.

Qualifications:

Members of the Committee must be regular, voting members of the Association. It is helpful if committee members know many financial aid professionals in the region.

Approved:

February 1994; Revised November 1998

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