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Policy:

The Past President, President, President-elect and Treasurer are authorized to have credit cards with $2,500 credit limits.

Procedures:

1. The Treasurer manages the credit card records and pays bills.
2. The Past President, President and President-Elect are to give the Treasurer a monthly detailed accounting of all charges, in writing and with receipts. EASFAA officers with credit cards are required to provide documentation of expenses and/or reimbursement for non-EASFAA reimbursed business-related expenses charged on EASFAA credit cards to the Treasurer of EASFAA within 30 days from the date of the charge. If no documentation/reimbursement is received by the Treasurer, the credit card will be cancelled at the discretion of the EASFAA Executive Council. Non-EASFAA reimbursed business-related expenses should not be charged to an EASFAA credit card.
3. The Treasurer is to keep a written record of all her/his credit card charges for audit purposes.
4. The Past President and Treasurer are to turn in their cards to the Treasurer when they leave office.
5. Credit card statements are to be reviewed monthly by the Budget Chair.

Approved:

February 1994; Revised November 1998

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