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Purpose:

To plan, organize and execute all facets of the annual conference.

Duties:

1. Plan all sessions (breakout and general) including scheduling, room assignments, speakers, presenters, moderators, etc.
2. Negotiate meals, breaks, etc with the hotel, including menu selection and prices.
3. Propose a tentative conference budget, registration estimate and conference fee to the Regional Council for the Fall meeting and firm numbers for Council approval at the Winter meeting.
4. Registration fee for Conference Committee members should be reduced to the cost of meals, social events and dues only.
5. The budget of the conference committee should include any complimentary (sponsors and vendors) packages for all expense items (meals, social events, etc.).
6. Plan all ancillary business and social activities.
7. Handle the printing and mailing of all conference promotional and registration materials. (Conference registrations are mailed to the EASFAA Treasurer).
8. Arrange and manage the registration desk activities.
9. Liaison, as necessary, with hotel, sponsors and vendors and the Chair of the Development Committee, etc. to cure problems that develop throughout the conference.
10. Prepare a budget for annual operations and account to the Treasurer for all expenditures with necessary supporting documentation.
11. Other duties as necessary to insure a successful conference.

Membership:

• Chair, a regular member appointed by the President during her/his year as President-Elect. Chair to have been a member of the previous year's conference committee.
• Approximately 6 to 8 other members, as necessary, selected jointly by the Chair and the EASFAA President.

Tenure:

One year, but may be reappointed.

Qualifications:

Experience on a conference committee or other similar organizational activities. Both Chair and members must be Association members.

Approved:

February 1994

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