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Policy:

The registration fee for the Annual Conference is established by the Regional Council.

Procedures:

1. The fee recommendation, together with supporting information, is made by the Chair of the Annual Conference Committee.
2. The fee decision should be made no later than the winter meeting of the Regional Council.
3. The financial objective is that the Annual Conference breaks even and should never run at a deficit. In the case of uncertainty, the Council should err on the side of producing new income.
4. As a general guide, the conference should be planned and the fee should include most of the meals during the conference so attendees do not have to eat on their own. Many members have difficulty being reimbursed for per diem expenses.
5. There will always be a comprehensive fee for the conference. In addition, depending on the conference site, a daily fee may be useful to bring in members and others (such as admissions officers and school counselors) who otherwise would not attend. If in the judgment of the Regional Council a daily fee is appropriate, one may be approved. Care should be exercised, however, so that a daily fee does not reduce comprehensive fee registrations.
6. Any sponsor/vendor package that includes complimentary fees must be included in the budget projections.
7. Conference Committee members' fee will cover only cost of meals, social events and dues.
8. Payment can be made by check or credit card (Mastercard or Visa). EASFAA does not bill for the conference fee.

Approved:

February 1994; Revised May 2004

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