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Policy:

In general EASFAA does not pay honoraria for presenters, speakers, trainers, etc., although exceptions are occasionally made. Honoraria are never paid to EASFAA members or to financial aid professionals, whether from the EASFAA region or elsewhere. (A financial aid professional is defined as someone eligible for regular association membership in EASFAA or who would be if she/he lived in the region.

Procedures:

1. In general, planners of workshops, training sessions, the Annual Conference, etc. should attempt to use aid professionals from the EASFAA region and others who will not expect or require an honorarium.
2. Honoraria will only be paid to general session speakers at the Annual Conference, not break-out session presenters or moderators. Similarly, with other workshop, training activities, etc. only major participants may receive honoraria.
3. Any honoraria to be paid should be discussed with Regional Council as part of the fee-setting decision for the activity. In all cases, the responsible committee must keep within the established budget for the activity, including the cost of honoraria.
4. It is imperative that the policy on honoraria as well as the travel reimbursement policy be shared in writing with those who are asked to be part of EASFAA programs.
5. Because each committee chair is responsible for bringing budget and fee requests to the Council for approval, only chairs should discuss honoraria with potential program participants. Committee members may not make honoraria commitments.
6. As a guideline, honoraria should be kept to a minimum and only exceed $300 in an unusual circumstance and with a major speaker.
7. The basis for the above is that EASFAA is a membership organization operated with the voluntary efforts of its members. It is, therefore, incumbent upon us to always seek out friends, colleagues and associates whose contributions will be volunteered.

Approved:

February 1994

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